Deadlines & Fees

2018 Season Deadlines

Please be advised, that unless special arrangements have been made with the faculty in advance, ALL deadlines for the Payments, as well as late fees/surcharges,are strictly inforced, with no deviation, negotiation or exception and apply for ALL categories of Participants (Active;Passive/Visitors/Observers).

In ALL cases 11.59 pm Central European time on the relevant Deadline day is a cut off point.

January 31 – due date for a complete application and 110 euro registration fee (EARLY APPLICATIONS ARE ENCOURAGED; 120 after January 31, applicable for all participants and visitors; 11.59 pm Central European time is cut off point);

 February 25 – Notification of acceptance

March 1 – for 700 euro deposit ( 100 euro late fee is applicable after March 1st for all Active and Passive participants/Visitor and visitors; 11.59 pm Central European time is cut off point)

March 10 – deadline for Scholarship/Financial aid requests  (11.59 pm Central European time is cut off point)
April 20 (postmarked) – Balance Fees dueEUR 1700 (EUR 700  for the observers/visitors) bank to bank transfer only (add processing fee imposed by your bank ). From April 25 late  surcharges apply (11.59 pm Central European time is cut off point)

June 15 – Notification of repertoire and chamber music assignments
August 7 – Arrival Day
August 21 – Departure Day

We encourage potential participants to complete entire paper work, including audition recording, ONLINE.

Financial Policies

This information is for all Festival participants (active and observers/visitors) to ensure Vianden Festival is held as planned for all participants.

  • Preparation for the Summer Festival and School begins a year in advance.
  • Financial commitments are made for performance halls, hotel rooms, school facilities, faculty, rental pianos, food workers and other support functions. Cancellations affect the cost of the overall program and we try to help participants avoid these if possible.
  • After April 20,  cancellation fee apply for ALL categories of Participants. Please call and discuss your situation with the Vianden Festival if you have questions. We are committed to helping you attend Vianden Festival and School.
  • Admission application deadline is January 31, 2018
  • Application Fee (non-refundable) EUR 110 deadline January 31, 2018 ( after January 31, 2018 – EUR 120)
  • Deposit (non-refundable, refundable in case of non-acceptance of the participant; ) EUR 700 is due by March 1st, 2018 upon Notification of acceptance (after March 1 – 100 euro late fee is in effect).
  • To reserve a place at Vianden Festival requires receipt of your application and fees.
  • Final tuition (or tuition balance) payment deadline is April 20, 2018
  • NO Transfer of the paid dues (partial or complete) to any other person or getting a credit for the future participation is possible

    All Late Payments/Surcharges are applicable for all categories of Participants and Visitors. The time at which potential participant or visitor was invited or made a decision to register for the program has no impact upon late surcharges, unless a special arrangement was made in advance.

Late surcharges on the tuition /”Observers/Visitors” fee balance.

from April 25  (11.59 pm Central European time is cut off point) EUR 50
from May 15  (11.59 pm Central European time is cut off point) EUR 100
from June 1  (11.59 pm Central European time is cut off point) EUR 200
from June 15  (11.59 pm Central European time is cut off point) EUR 300

Cancellation Fees apply after the enrollment deadline (applicable for all participants and visitors)

from April 20  (11.59 pm Central European time is cut off point) – EUR 700 (on the top of NON-refundable registration fee and deposit)
from May 1  (11.59 pm Central European time is cut off point) – EUR 1000 (on the top of NON-refundable registration fee and deposit)
from May 15  (11.59 pm Central European time is cut off point) – EUR 1200 (on the top of NON-refundable registration fee and deposit)
from June 1  (11.59 pm Central European time is cut off point) Tuition is not refunded (EUR 2400)

Dues/Refund policy

Students, who overpaid their dues, are entitled to a refund, which is paid out upon arrival in cash.

Students, who owe any amount to the Festival are obliged to pay the outstanding balance within first 3 days upon the arrival, without any additional reminder. Surcharge for the payment of outstanding Balance after August 11 – 10 euro

The exact amount of Due/Refund is communicated to each participant via an email in advance.

The list of outstanding dues and refund is normally posted on the Info-board. The Festival authorizes Hotels to settle any outstanding and unpaid amount by charging the credit card of the person involved as a part of his/her accommodations cost.

Bank to Bank Transfer of Fees

Can be done via ONLINE banking (the simplest and fastest way) or in any respective bank via bank clerk. We advise in this case, that you print out the below information and take it with you ti the bank.

All fees must be in Euros ONLY and per Bank to Bank Transfer ONLY to:

VIANDEN FESTIVAL (account holder/beneficiary)

Postfach 43
L-9901 Troisvierges
Luxembourg
BGL  BNP PARIBAS (name of the bank)

50 Bv. J.F. Kennedy, L-2951 Luxembourg (address of the bank)
IBAN : LU 32 0030 3356 2539 0000 (international bank account number (starting from LU)
BIC (SWIFT) BGLLLULL (swift code of the bank)

NOTE: Please mark clearly all payments with name of VIANDEN FESTIVAL participant (full name as it appears on your application). Please, e-mail us information about payment, date, name, bank and amount. Unmarked money transfers cannot be processed.

Please indicate to  your bank that you will be responsible for all applicable transfer charges. Bank in Luxembourg charges 5 euros for the transfer of up to 2400,00 euros, 8 euros for the amount between 2400 and 6000 euro. Please add this amount as well as the transfer fee of your local bank to your transfer.  An  EXACT AMOUNT you owe us should come to our account.  Thank you.

WARNING for USA and Canadian applicatns!!!

Request your bank to provide you with a written statement of ALL charges they impose upon the transfer. Many US and Canadian banks use hidden charges and do not inform customers about this. Having a written statement will give you legal right to hold the bank liable for any undisclosed charges.

Also, since banks charge rather high transfer fees for each transaction, consider after receiving a notification of acceptance making just one transfer of entire tuition.

ACTIVE PARTICIPANT’S FEE (2400 euro) COVERS THE FOLLOWING

  • 13-days music course in Vianden, located in the Vianden elementary School
  • Concert opportunities for all qualified participants (different levels, different venues, subject to faculty approval);
  • Free entrance to all Vianden Festival concerts;
  • Hotel accommodations (double occupancy, from Monday, August 6 through Monday, August 20th ) with breakfast served from Tuesday, August 7 till Monday, August 20, and lunch served from Tuesday, August 7 till Sunday,  August 19, 2018);
  • Supplement for single accommodations – 385 euro
  • Use of facilities

For the instrumentalists:

  • 4 x 45 minutes individual lessons
  • 2 x 60 minutes Studio classes
  • chamber music rehearsals/coachings (subject to a given conditions but at least 3-4 per assigned piece)

NOTE: the Festival reserves the right of changing Active Participant Status into Active NON-performing status, cancelling or reassigning the Repertoire if the participant does not communicate over extended period of time (longer than 3 weeks), particularly in regard to confirmation of the assigned Repertoire, or arrives to the Festival unprepaired or poorly prepared.

Active participant with NON –PERFORMING Status (2400 euro)

For any student who was not accepted as an active participant or applied after the deadlines, when the planning of the program has been completed, the Festival offers a NON- performing status.

For instrumentalists Non-performing status means an ability to attend all diction classes and musical rehearsals/coachings, play or consult any faculty personally  or to arrange with the any faculty on his/her instrument active participation in his/her studio class, receive 3 instead of regular 2 individual lessons per week from the teacher of his/her choice, as indicated in his/her respective application.

OBSERVERS/VISITORS FEE (EUR 1400) COVERS THE FOLLOWING

  • Free admission to all Festival/School facilities and activities.
  • Hotel accommodations (double occupancy, from Monday, August 6 through Monday, August 20) with breakfast served from Tuesday, August 7th till Monday, August 20, and lunches served from Tuesday, August 7th till  Sunday, August 19, 2018
  • Supplement for single accommodations – 27,50 euro per day

– EUR 1400 “Observers/Visitors” Fee plus 110euro Registration fee per person is payable if a Student or Faculty is accompanied or visited by another person (parent, spouse, relative, partner, friend or guardian) or if anybody wishes to attend the Festival as an observer.

The “Observers/Visitors” fee is an unbreakable package, and  covers attendance  at some or all the classes and concerts, room and half-board (double occupancy; single occupancy is available at supplemental fee), and access to all Festival activities and facilities.

The fee for 3 to 7 days visit will be calculated at 50% or 700 euros plus 110 euro registration fee.

The full fee of 1400 euro plus 110 euro Registration fee will be charged if the person´s visit lasts longer that 7 days.

Short term Observers/Visits (1-2 days duration/ overnight stays) in total are exempt from this policy. Children up to the Age of 12 are exempt from this policy.

1-2 days observers/visitors are personally responsible for all the Arrangements and are not entitled to any special rates, reserved strictly for the Festival Active participants.

If a short term observer/visitor (1-2 days maximum)  related to any Festival participant or the faculty, wishes to join his contact person for a common lunch, served to all Festival´s Active participants and Faculty, he/she needs to inform Festival´s operation manager about his/her intentions and ask for a permission. Upon receipt of the consent, such visitor needs to pay to the operation manager 15 euro for the lunch in advance.

Short term visitors (1-2days maximum) are not allowed to enter any of the Festival´s teaching/rehearsal facilities or attend any lessons/rehearsals/coachings, unless a special permission has been granted by the Artistic Director of the Festival.

We request anybody who intends to visit the Festival participant or faculty to inform us immediately and to follow the outlined procedue.

The guests, who are subject to the long term “Observers/Visitors” status are required  to make ALL the arrangements EXCLUSIVELY through the Festival, regardless the duration of their visit or their respective activities.

Long term Observers//Visitors are required to submit the initial section of the application (personal data) along with sections of the application requiring signiture, Health and Limits of responsibility forms, as well as 110 euro registration fee by January 31, 2018 (120 euro after January 31, 2018) and 700 euro deposit (800 euro after March 1,2018) by March 1st, 2018

The Registration fee is non-refundable. The Deposit is non-refundable once the festival participant, whom “Observer/Visitor” accompanies or visits during any portion of the Festival, has been accepted to the program. No exception is possible.

No transfer of the fees of any Festival´s participant or guest to other persons or from year to another year is possible.

Please be aware that the Festival authorizes hotels to settle any unpaid amount by the visitors of the festival, related to any Festival participant or faculty and who did not register and paid the dues  in advance, by charging students credit card or/and to settle the outstanding amount against the fees Festival owes to the teacher of a student or observer/visitor in question.

We expect all potential participants/guests/visitors comply with the above outlined policy and refrain from applying for the program in case of disagreement with our policies.

Pre-formed chamber groups receive a 150 Euros discount per person under condition that all members of the group submitted complete Application, including Registration fee and Deposit within Deadline schedule: January 31st for the Registration fee and March 1st for Deposit . The preformed chamber group should consist of minimum 3 members and demonstrate a record of a reasonable term of working/performing together. Members of Preformed Chamber group who received 150 euro discount cannot be considered for any additional Financial aid.

FINANCIAL AID

A very limited number of scholarships is available to qualified students(superior level only). Financial aid is contingent on performing certain tasks for the Festival as well as on full cooperation with Festival needs in regard to chamber music assignments.  The recipients of financial aid may be asked to help with preparation of the music material (instrumental parts for the pieces for which we have only complete scores). Helping Operations Manager and the person in charge of Chamber music activities with various tasks as needed may be another area of assisting the Festival.

The Festival reserves the right to revoke the scholarship, partially or completely, if the recipient arrives unprepared or poorly prepared as well as if he/she shows lack of cooperation with the Festival´s needs.

The scholarship request must include the first 2 pages of your parent’s (or your) individual, most recent tax return (form 1040 or the relevant one), a letter requesting financial assistance. This letter should contain the amount of financial aid necessary for you to attend the festival and a statement of the financial circumstances on which your request is based. NO supportive letter(s) from the teacher(s) is (are) required.

Only written requests for financial aid submitted within strictly inforced March 10 (12pm Central European Time) Deadline will be considered.

Please submit your requests and all supportive materials via: info@viandenfestival.eu ONLY upon receipt of Notification of acceptance. No special form is required.

Scholarship awards are made on the basis of recording evaluation and consultation with faculty.

Members of Pre-formed chamber groups, receiving 150 euro discount, are not eligible for any additional financial aid.

SCHOLARSHIP REQUESTS CAN BE CONSIDERED ONLY AFTER THE STUDENT SUBMITTED A COMPLETE APPLICATION AND PAID A REGISTRATION FEE AND A DEPOSIT !!! No exception or deviation is possible !!! No inquiries can be answered unless this requirement has been fulfilled !!! Thank you for respecting and adhering to this policy.

March 10th (12 pm Central European Time) is Deadline for Scholarship/Financial aid requests.

Decision about Financial aid will be communicated to the applicants by April 14

We are unable to provide any advanced information on financial aid amount. The applicants should be able to manage entire tuition payment in case  financial aid is not granted.

Please explore your local community, including arts, religious or civic organizations, schools and private donors for alternate sources of financial aid. Private donors are entitled to receive a tax deduction receipt from the festival since we are a non-profit organization.

ADDITIONAL CHARGES AND OPTIONS DURING THE FESTIVAL

Additional Instrument Fee

Extra fee EUR 1150/EUR 1250 after March 10

TRANSPORTATION to and from the airport (Luxembourg) to/fromVianden is provided by the Festival at no additional cost.

If you ask for Optional transportation from the Luxembourg airport to Saarburg, deadline is June 30th, and you need to fill out online and return to us Transportation form.

Persons (faculty, students, guests/visitors) submitted the Transportation form after June 30th or wishing to use our Transfer service on other than official Arrival/Departure days, will be charged 30 euro per Transfer/Person, payable in advance, and integrated in our bus Transfer only if there will be extra space available.

Note:
Immediately after you have finalized your travelling plans, please fill out transportation form, so that we may provide you with Festival´s transportation assistance. Please include all available information including the name of airline, the flight number and arrival terminal in the airport as well as the date/time of arrival. If you are arriving by bus or train, please provide the full name of the bus or railway station as well as arrival date/time. As much detailed information as possible will help us to make your arrival to Vianden as pleasant as possible. Please submit your Transportation form by the end of June.

Assistance can be provided ONLY on ARRIVAL (Monday, August 6) and DEPARTURE (Monday, August 20) days and ONLY to those who submitted the transportation form on time. No exception will be made.

It is a personal responsibility of Festival participants to make the travelling arrangements outside of an official arrival and departure days, from any other location, exept for Luxembourg airport or if they for whatever reason did not submit the transportation form.
Please have an understanding, that we ARE NOT a travel agency or 7/24 pick up sevice, and are unable to provide travel information beyond what we uploaded on our website. Please use internet search engins or Travel agencies in your respective places of residency.

Travel Information is accepted ONLY via Transportation form; Information communicated via regular email will not be processed.

If you did not receive a confirmation after submitting Transportation form, this means that we did not receive it.

All students under age 14 should be accompanied by a parent or a Guardian!

Optional accommodations for early arriving and/or later departing participants. Information upon request.

Extra individual or chamber lessons with any faculty member are possible at an additional charge. The Festival´s recommended price is 75 euro per 60 minutes lesson. The arrangements should be made between teacher and student and coordinated with the person in charge of Schedule.

Vianden Festival 2017 group photos will be possibly taken during the course.

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